Case study

Gulf Fence & Aluminum

A custom operations platform for a multimillion-dollar fence and aluminum contractor. Gulf Fence & Aluminum runs job tracking, crew dispatch, permits and compliance, and reporting for four separate business lines from one private dashboard instead of four different systems.

Stack

FastAPIPythonReactTypeScriptViteSupabasePostgreSQLSupplyPro APIRenderNetlify

Outcomes

Four previously separate business lines, fence installation, screen and patio enclosures, temporary fence rentals, and customer intake, now run from one dashboard instead of four

350+ jobs and 100+ invoices tracked automatically in the system's first four months live, with 750+ automated data syncs replacing manual re-entry

40+ weekly performance reports generated and emailed automatically since launch, no more building a report by hand every Friday

Inside the build

Job Tracking & Dispatch

Every job syncs automatically from SupplyPro, so office staff always see accurate, up to date status without re-typing anything
Crew assignment and a status-history log show exactly who worked on a job and when it changed hands
Jobs are organized by community and build phase, so office staff can see progress across an entire development at a glance

Permits & Compliance

Tracks every step of the permit process, engineering review, city submission, inspection, and completion certificate, in one place
Automatic aging alerts flag jobs stuck in a status longer than expected, so nothing falls through the cracks
Permit completion rate is calculated live, giving the office a clear read on where bottlenecks are forming

Four Business Lines, One Dashboard

Fence installation, screen and patio enclosures, temporary fence rentals, and customer intake all run through the same system
Each business line keeps its own workflow and data, while ownership gets one combined view instead of four separate spreadsheets
Role-based logins mean office staff, crews, and ownership each see exactly what they need

Automated Reporting

Weekly performance reports generate and email themselves automatically for every business line
Crew performance and job-status breakdowns are calculated live instead of compiled by hand
Nothing about the reporting relies on someone remembering to build a spreadsheet

How We Built It

FastAPI backend with row-level security in Postgres keeps every business line's data properly isolated
A background sync process pulls job data from SupplyPro automatically, no manual data entry required
Built and tested against fully separate fixture data before ever touching production
Hosted on Render and Netlify with the same production-grade practices used across every QuantumLoop Labs build

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